Who hasn’t heard of Customer Relationship Management, also known as CRM? CRM is one of the hottest and most frequently analyzed business solutions in the press.
But is CRM really the next opportunity for businesses to achieve, or at least improve on, desired results? And, if so, what exactly can CRM help businesses accomplish? What types of businesses can expect a return on CRM? Here are a few examples of how several businesses have put CRM into action.
THE FIT FOR SMALL TO MEDIUM SIZED BUSINESSES
Do you sell products, offer services or both? While CRM initiatives can, and often do, combine sales and service, implementing either a sales or service solution alone is also a valid approach. Here are examples of CRM implemented in medium-sized environments:
Sales
Sales Reps managed by a VP serving a national company with territories grouped by state and one territory serving major accounts. Several inside sales reps sell direct to individual consumers. Inside and outside sales each maintain unique islands of information. Sharing information between territories, and between inside and outside sales, is not practical. Monthly sales forecasts are needed of course, and sometimes accuracy is a problem. Sound at all familiar? This scenario presents challenges that can be addressed by a CRM solution that provides:
A business-to-business and business-to-consumer sales solution
Leads and sales opportunities assigned automatically sales staff
Accurate tracking of leads and sales opportunities
Application of standard sales processes for leads and sales opportunities so they can be handled more efficiently and close more consistently
And, critical opportunity information can be easily prioritized and tracked
Lead information from lists, with unproven potential, can be separately managed
Forecasting of opportunities, based on complete and consistent opportunity information will be possible
Service
Warranty and extended service contracts are only part of the workload for this customer service environment. Customer calls average about 50 per day, handled by three customer service reps. Their supervisor manages contracts. OK so far, but there’s 200% growth projected over the next 24 months.
Contracts are in one database and requests for service are tracked in another. Each customer service rep looks up customer contract status when calls come in. Sometimes the customer is in the contract database but not in the service database. It’s difficult to determine if a contract is expired or on hold and what service remains on each contract. Also, many customers have similar questions. Short of searching the entire database of calls, it is difficult to provide consistent (and accurate) answers.
What are some solutions CRM could provide in this situation?
An integrated database of contracts and service cases, could allow: identification of a customer’s contract(s) that are neither expired nor on hold and the ability to determine which contract(s) are available, have available time or cases and linking a contract directly to a service case
Contracts that support multiple links and addresses at a customer for billing and service
Automatic deduction of time or service incidents against a contract as services are provided
A history of service calls by account and/or contact to help staff understand better a customer’s level of expertise and provide better quality answers
Tracking and categorization of service cases to enable searching for similar solutions
A knowledge base management system providing steps from entry through approval of resolutions for service- or policy-related questions
Maybe with these faculties, the increase in service calls will be manageable.
Service and Sales
What if both of the scenarios above were combined? Sales reps really do need history about service activities; and it could help customer service to know what kinds of opportunities were in the works for their customers. Customer service folks could even advise sales when they discovered that a customer needs a product or service.
CRM for both Sales and Service could give an organization the ability to understand the needs and wants of their customers and provide the sales support and service levels individual customers require.
Your Bottom Line
Isn’t there value added for your customers by providing these capabilities? What if you were the source who could provide the products, services and answers a customer needs when they need them why would a customer want to work with anyone else?
That’s CRM in practice. Provide a customer with what they want, nurture a relationship of trust, and you both win.
For more information on Microsoft CRM email info@icsadvantage.com or visit www.icsadvantage.com/MicrosoftCRM.asp
Linda Dienberg is an ICS Advantage Solutions Consultant. She recently became the first Certified Professional for Microsoft CRM in the Chicago area including all currently available Microsoft CRM certifications. Over the past seven years, Dienberg has been an application consultant for ERP and CRM systems for ICS Advantage. She has worked with Great Plains, Siebel, Goldmine, Telemagic, and Microsoft CRM. Dienberg is one of only four Certified Instructors for Microsoft CRM outside of Microsoft. She also continues to be on Microsofts team for on-going development of Microsoft CRM curriculum.