Thousands of Outlook Newsletter e-mails - little help???

kerer99 · #1 (**permalink**) 06-01-2006, 05:40 PM

Hey everyone,

Long time, no visit to this forum! Glad to be back!

Anyways, I'm sure some of you will cringe at what I've been doing with my newsletter; basically, I get formmail submissions from one of my websites, and I receive the e-mails in Outlook. Outlook automatically sorts them, based on fields.

The problem is that now that I've accumulated thousands of these e-mails, and they are becoming difficult to manage when I actually need them for mailings. As well, Outlook seems to be automatically deleting some of the older submissions...or at least I think so.

My question is: does anyone know of a utility that could help me out? Many of my submissions are stored on CD's, in the form of Outlook e-mails. I need a program that will store these e-mails in a sensical manner, and will also, ideally, sort the new incoming submissions.

Advice would be appreciated!!!

ses5909 · #2 (**permalink**) 06-01-2006, 10:29 PM

Perhaps I'm being dense, but I'm not following exactly what you want to be doing. Can you explain your goal please?

kerer99 · #3 (**permalink**) 06-02-2006, 01:57 AM

Sure, my goal is simple: have a program that handles large volumes of e-mail, better than Outlook.

As I mentioned, Outlook deletes some of my older e-mails, and I think it's not meant to be used to store, for example, 20k worth of e-mails in a folder.

The problem is that all of my e-mails have been received by Outlook, and I need to import them into some sort of better program. This is where I need help.

Thanks!

Jabber_uk · #4 (**permalink**) 06-02-2006, 04:05 AM

Better than Outlook? There are many good email programs out there but you have a problem in that all these emails will be stored in your Outlook pst file so you may have to work out a way of finding all the emails you are interested in using the find feature and then doing something with the results.

As for the deleting - I expect they are being archived aren't they? I don't think Outlook will delete emails due to the number you have in a folder. Outlook can deal with some very large file sizes - I have had 1gb and 2gb pst files in the past and nothing gets deleted.

I think what you might be looking for is a custom add-on to outlook perhaps that can search for and act on requirements that you choose? Which means you need to talk to a programmer and see what they say.